This case study highlights how RepMeUp provided daily executive support to MHDS Media, a fast moving empowerment and digital services brand led by Donielle Young. By organizing workflows in Notion, managing Outlook scheduling, handling communication across clients and prospects, and keeping operations updated through 50 to 75 weekly tasks, the support improved CEO efficiency and strengthened internal visibility. Over a three month period, calendar accuracy increased by 40%, follow up consistency improved by 55%, and content organization became fully centralized for easier access.
Challenge
MHDS Media is a busy platform built around storytelling, speaking, podcasting, and the G3 Method content framework. With daily requests coming from clients, partners, podcast guests, and community members, the CEO needed hands on support to keep operations smooth. Email volume was rising, meetings were stacking, and task tracking had become difficult. The absence of a structured system meant that scheduling, reminders, and content organization were taking too much of the CEO’s time.
Managing rapid incoming communication required constant monitoring and fast response.
Important notes, tasks, and interviews were scattered across different tools.
Frequent changes in meetings required careful updates and clear confirmations.
Podcast files, interviews, and newsletters needed structured organization each week.
The impact of these challenges was noticeable. Priorities were harder to track, response times slowed, and the CEO’s focus shifted away from strategic work. Without an organized system, the workload threatened to delay key opportunities and reduce efficiency across the brand.
Solution
RepMeUp provided daily executive support designed to reduce operational pressure and keep the CEO centered on high value work. The support included organizing Notion as a full operational hub, maintaining the Outlook calendar, sending task reminders, and handling communication with clients and prospects. Each day included multiple check ins with the CEO to align priorities and ensure no task was missed. A structured routine for newsletter tracking, content uploads, CRM updates, and email routing created a reliable system the team could depend on.
Kept tasks, notes, interviews, and deadlines organized and easy to find.
Scheduled 5 to 10 weekly meetings with reliable confirmations and reminders.
Tracked responses and maintained clarity with prospects, clients, and partners.
Updated landing pages, tracked Kit subscribers, and organized podcast assets.
The solution created a stable workflow where every task, meeting, and follow up had a clear place and deadline. Daily communication ensured fast adjustments when plans shifted and allowed the CEO to keep full visibility without handling the details herself.
Results
RepMeUp’s support led to significant improvements across task management, communication, and content organization. Consistent daily organization and reliable follow ups strengthened operations and reduced the CEO’s administrative workload dramatically.
Daily Notion updates improved task visibility and reduced missed priorities.
Email tracking and follow ups increased response consistency by over 55%.
Time blocked scheduling raised calendar accuracy by nearly 40% across all meetings.
Centralized podcast and interview files reduced retrieval time by 60%.
These results made the CEO’s day more structured, reduced operational stress, and allowed the brand to focus on content creation, speaking engagements, and client relationships without administrative bottlenecks.
Conclusion
This partnership demonstrated how reliable executive assistance can transform daily operations for a fast moving media brand. By building organized systems in Notion, maintaining a clean Outlook calendar, and supporting communication across clients and prospects, RepMeUp helped MHDS Media work with more clarity and confidence. The structured approach created space for the CEO to focus on leadership, creative work, and growth initiatives while ensuring that tasks, reminders, and follow ups stayed on track. This foundation will support the brand as it expands into larger stages, workshops, and digital platforms.
If you want to streamline your operations and free your leadership team from daily administrative tasks, reach out to RepMeUp today. We help businesses stay organized, responsive, and ready for growth with dependable executive support.
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